Privacy Policy


The Business Services Organisation (BSO) offers various services to HSC, to the public and is committed to preserving the privacy of all visitors to:

Please read the following Privacy Policy to understand how we use and protect the information that you provide to us.

By using, registering or submitting any information on you consent to the collection, use and transfer of your information under the terms of this Privacy Policy.

This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of BSO’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for information should be sent to the address at the foot of this policy.

1.0 Definitions

1.1 The following words and expressions have the following meanings unless inconsistent with the context:

  • "Data Protection Compliance Officer" - Director of HR & Corporate Services, BSO
  • "cookies" - a small amount of data sent from the server, which is then stored on your computer's hard disc drive;
  • "DPA" - Data Protection Act 1998 as amended;
  • "data processors" - as defined in the DPA;
  • "personal data" - as defined in the DPA;
  • "process" or "processing" - as defined in the DPA;
  • "sensitive personal data" - as defined in the DPA;
  • "Site" -
  • "we", "us" or "our" - HSC Recruit – Health & Social Care Jobs in Northern Ireland
  • "you", "your" - an individual, company, or firm accessing

2.0 Introduction

2.1 This Privacy Policy is a statement as to how we shall process your personal data. We take the security and privacy of you and your personal data very seriously and we are committed to safeguarding your privacy online. Please be aware that communications over the internet, such as emails, are not secure unless they are encrypted. We do not accept any responsibility for any unauthorised access or loss of personal data beyond our control. You may access most areas of without registering with us. Certain areas of are only open to you if you register.

2.2 Our primary reasons for collecting your personal data are to:

2.2.1 Provide you with e-mail alerts as required

2.2.2 Provide your details to HSC Organisations and for the purposes of obtaining application packs for jobs if requested to do so by you

2.2.3 Process on-line applications, any other documents and any responses to pre-application questions you may submit on

2.2.4 Provide you with the most efficient service possible

2.3 This Privacy Policy may change from time to time so please check it periodically.

2.4 contains links to other websites. Please note that we are not responsible for the privacy practices of such other websites and advise you to read the privacy statements of each website you visit which collects personal information.

3.0 Our Policy for Processing your Personal Data

3.1 What personal data do we process and where do we get it from?

3.1.1 When you register on we will collect personal data from you.

3.1.2 When you request an application pack on we may collect personal data from you.

3.1.3 When you complete an on-line application form, submit any document or respond to any pre application questions on we will collect personal data from you.

3.1.4 Personal information may also be obtained automatically by your internet browser.

3.1.5 The types of personal data which we may collect from you could include, for example, your name, your contact details (such as your address, phone number and email address from you) and other information collected from you when registering to use or when submitting an on-line application form, other document or answers to any pre-application questions on

3.1.6 We may also collect non-personally identifiable information about your visit to through the use of cookies. This information helps us to better manage and develop

4.0 What do we do with your Personal Data?

4.1 We will process your personal data so that:

4.1.2 We can process any application forms, other documents or answers to pre-application questions submitted by you on on behalf of relevant HSC Organisations in accordance with their recruitment processes

4.1.3 We can provide your contact details to employers for the provision of application packs by the employer and directly to you if requested by you

4.1.4 We can deal with the general queries you raise from time to time, by post, by email, by fax or by telephone

4.1.5 We can process your registration details.

4.2 Other purposes for which we may process your personal data are:

4.2.1 The general administration of your records by us

4.2.2 The general maintenance of our database and records by us including maintaining copies of any application submitted by you on in accordance with the relevant HSC Organisation’s recruitment policy

4.2.3 For security purposes to protect your personal data held and/or processed by us

4.2.4 For training our employees in respect of providing our service to you

4.3 When you enter your computer will automatically be issued with a cookie. Cookies in themselves do not identify the individual user, just the computer used. Many websites do this whenever a user visits their website in order to track traffic flows. If you wish to reject our cookie, you can configure your browser to do so (see Condition 10 below), alternatively you can ask your internet browser to alert you when a cookie is being set up.

If you disable our Cookie you may find that you are unable to access certain features on or that certain features, such as online application forms, may not operate correctly. We may also store information about you using cookies (files which are sent by us to your computer or other access device) which we can access when you visit our site in future. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information. We use cookies to understand and save your preferences for future visits.

If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies.

Information on deleting or controlling cookies is available at

4.4 You acknowledge that by providing personal data to us, you consent to the processing of your personal data in accordance with this Privacy Policy.

5.0 Who else gets to see your Personal Data?

5.1 Our data processors and/or staff who access your details for the purposes of:

  • Providing you with e-mail alerts as required
  • Providing your details to HSC Organisations and for the purposes of obtaining application packs for jobs if requested to do so by you
  • Processing on-line applications, any other documents and any responses to pre-application questions you may submit on
  • Providing you with the most efficient service possible

6.0 Your Rights

6.1 As mentioned above you can set your internet browser to refuse cookies or you can ask your internet browser to alert you when a cookie is being set up (see Condition 10).

6.2 You have the right under the DPA to request from us information as to what personal data we are processing about you. Such requests should be made in writing by post to:

Data Protection Compliance Officer
Business Services Organisation
2 Franklin Street

or by email to

We will provide you with the relevant information within 40 days of receipt of a £10.00 fee.

6.3 You have other rights under the Data Protection Act in relation to our processing of your personal data. The Data Protection Act can be viewed via:

7.0 Maintenance of your personal data

7.1 We are committed to the security of your personal data. All of our employees with access to your personal data and/or who are associated with the processing of that data are contractually obliged to respect the confidentiality of your personal data.

7.2 We have implemented technology measures and security policies to protect the personal data that we have in our control from unauthorised access, improper use, alteration, unlawful or accidental destruction or accidental loss.

8.0 General application of our Privacy Policy

8.1 This Privacy Policy only applies to the collection and use of your personal data provided to us.

9.0 Contact information

9.1 If you have any complaints and/or queries about our processing or use of your personal data you should write, in the first instance to our Data Protection Compliance Officer via:

9.2 If you want to learn more about your rights regarding your personal data, you should contact the Information Commissioner's by visiting their website at

10.0 Cookies

10.1 Information on how to block cookies can normally be found within the help features of your browser. Information can also be found on the main browser websites: (Internet Explorer) (Opera) (Firefox)

n many circumstances we will not disclose personal data without consent. You can get further information, by contacting on

  • Agreements we have for sharing information
  • Circumstances where we can pass on personal data without consent for example, to prevent and detect crime and to produce anonymised statistics
  • Our instructions to staff on how to collect, use and delete personal data; and
  • How we check that the information we have is accurate and up- to-date

11.0 Changes to Privacy Notice

11.1 We keep this privacy notice under review.

11.2 This Privacy notice was published on 28 June 2013.


12.0 Data Controller

The data controller responsible in respect of the information collected on is HSC Business Services Organisation.

Our data protection registration number is Z1715830.